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Greenbrook Tanglewood
Welcome
 
 

Welcome to the website for the Greenbrook Tanglewood Homeowners' Association.  The Greenbrook Tanglewood community is located in Hanover Park, IL.  To learn more about our community, please visit the About Us section of the website.
 
If you prefer to view the website in a language other than English, you can select from the list of available languages in the View Language box on the right side of each page.  You will have to re-select your language as you navigate to different pages on the site.
 
~ News ~
BALCONY PROJECT
Posted on Jun 26th, 2020
 
 
 
 
 
 
BALCONY INSPECTION
Posted on 06/25/2019 and 07/30/2019
 
The final balcony inspection reports are now available for each phase and links are shown below. Please DO NOT USE YOUR BALCONY until you have been notified by the Association that the repairs have been made. Phase 5 does not have any balconies. The reports have codes for defects and description of defects.
 
Use the map link below to determine in which phase your unit is located. Click on the link for your phase to see the structural engineer's details for your balcony. Click on the balcony inspection report for more details.
 
 
 
Below you will find a link to the preliminary report from Highland Engineering concerning the condition of the balconies. The balconies highlighted in ORANGE are enclosed and will be replaced with the open railing design. The balconies highlighted in YELLOW will be deconstructed in the next couple of weeks. Summit Property Services will be onsite deconstructing 14 of the balconies selected by the engineers. Those homeowners will be notified as to when this will be done. After they are deconstructed and inspected, the engineers will draw up design plans to make the necessary repairs on all of the 140 balconies. Owners will be notified when their balcony is scheduled for repair. PLEASE DO NOT USE YOUR BALCONY UNTIL REPAIRS ARE MADE.
 
Summary of 05-28-2020 Special Board Meeting Actions
Posted on Jun 4th, 2020
June 03-20-2020 at 10:20 p.m.
From President James L. Slater
 
Your Board of Directors took actions at its 05-28-2020 Special Board Meeting that impact on Owners and Residents:
Here is a summary of those actions.  Details can be found in the Board Meeting Minutes section of the HOA web site in the posted DRAFT of the 05-28-2020 Minutes of that meeting.
·         Ring Video Door Bell Program Status—In most surveys on needs in the Association, safety has usually been at or near the top of the need priority list.  This has been the residents’ expression in spite of Police Department statistics showing reductions in major crime categories for each of the last eight years.  DuPage Habitat for Humanity, under the leadership of Michala Wright, Neighborhood Revitalization Specialist,  has applied for and been granted $18k to install approximately 130 devices. The Association Board of Directors has allocated an additional $5K for about 36 devices.  Habitat, Association, and Police representatives will shortly meet to discuss the best installation coverage for some of these devices.  Other locations will be determined based on a set of need, and safety improvement criteria.  Funded devices will be installed by a Habitat volunteer team overseen by the Habitat Construction Team.  Habitat hopes to have all funded devices installed by 11-01-2020. The recipient selection process will be published at a later date.  Watch this space for future announcements.
·         AARP Ramp Grant for Front Clubhouse Entrance—On behalf of the Association, and with Association input, Michala Wright, Neighborhood Revitalization Specialist,  applied for a grant to fund the purchase and installation of a ramp and new front Clubhouse doors that meet the requirements of the American Disability Act (ADA).  The Habitat Construction Team and volunteers will install the ramp, if the grant is improved.  Residents will be asked to volunteer with the landscaping after the ramp is installed.  We should know shortly, around July 6th,  if the grant will be funded for this Project.  If funding is granted, construction will begin in August, and be completed by end of October.
·         MLK Build-Up Day—Due to COVID-19 factors, this event has been scaled back and re-scheduled as a Rock the Block event for June 20th.  Habitat and its volunteers will be working to complete the 10-12 Application Projects submitted by Association Owners;  these include screen repair, trash pick-up, landscaping, and ramp building.  CDC COVID-19 measures will be followed for volunteers including temperature checks, use of personal protective equipment, social distancing, and wearing of masks.
·         The Alive Center Program—We have resolved an insurance issue, and upon receiving written assurances of coverage from our insurance carrier, on behalf of the Board, President Slater will sign the Memorandum of Agreement that will authorize the Teen Program to be activated January 01, 2021 or later, depending on COVID-19.  
·         Annual Barbeque—Habitat for Humanity has been coordinating and overseeing this event on behalf of the Association for the past 3-4 years.  Not knowing when the Clubhouse will re-open due to COVID-19, current planning is centering around the idea of holding the event in late summer prior to schools re-opening, at near-by Mallard Park, and having groups of 50 persons participate in the event in shifts.  Event details will be communicated as soon as the total plan is formulated and agreed on among the participating organizations.
·         Additional Action on Certificate of Insurance Violations of 03-30-2020—The Board took action to give about 30 non-compliant owners 30 days to become compliant and pay their violation fines, or they will be fined an additional amount.  Those accounts may also be placed into legal collection, initially resulting in Owner legal fees and costs amounting to about $260.00, and with subsequent possible legal costs of about $3,000, and possible Owner loss of possession of their property. The message is clear: meet your Owner responsibility in full and on time by filing your Certificate of Insurance with the Association  showing you have the proper town home,  HO-3 insurance coverage, NOT condo HO-6, and have paid the annual premium.  Since the inception of the Certificate of Insurance Rules and Regulations on 10-15-2013, Owners have received multiple communications that not having proper insurance coverage on your property IS NOT ONLY A VIOLATION OF THE Association’s Declaration and Rules and Regulations, it jeopardizes your financial health and poses a significant liability for your neighbors and Owners of the other 504 units, in the event your uninsured property suffers major damage.
·         Parking Space Lease #11 located in Court Leona Is Available— No one on the waiting list has applied.  Therefore, the Parking Space # 11 lease is available to the highest qualified bidder by the deadline of 4:30 P.M., Thursday, June 18, 2020.  The current monthly rate is $45.00, or a total of $360.00 for the 8 months, July through February, paid in advance.  You may bid lower or higher than this amount.  The lease will expire February 28, 2021, when all parking leases expire, and will then be offered in a lottery drawing for a term of one year to those who qualify and apply in advance.  Now, if you want to bid for current Parking Space #11, read the Parking Space Lease Rules and Regulations posted on the HOA web site; download the OWNER REQUEST FORM TO PARTICIPATE IN PARKING SPACE LICENSE PROGRAM via the link on the HOA web site home page; check the first box on the form to register for future parking space lottery drawings; check the second box on the form to bid for currently vacant parking space #11; and email the completed form with your bid price and signature to Property Manager Donna Willer at donna@vistapm.com to be received by the deadline. 
Owner applicants will be notified by email and/or phone whether or not they are qualified to be in the bidding.  If not qualified, you will be given the reason(s) why, and if you can provide documentation to show that you have met the qualifications to the Property Manager no later than one day prior to the June 25th bid award, and she approves your qualifications, you will be entered in the bidding.  For Owner applicants who have met all other requirements, advance payments have been received; and completed, signed, dated Agreements have been received by the Property Manager, they will be entered in the bidding.  This document is to be returned to: GREENBROOK TANGLEWOOD HOMEOWNERS ASSOCIATION, INC.   c/o On-Site Property Manager, via email.
***Owner is responsible for making sure that the Association has received this form***
·         Use of Comcast Funds—The Board received $25,250 from Comcast as part of an Agreement.  On the recommendation of President Slater, the Board unanimously approved crediting each unit Owner’s ledger with $50 to be applied in the order of four priorities by Management as set forth in the Board motion.  Shortly, each Owner will receive an abbreviated Statement of account and letter showing how their accounts were credited.
·         Facilities Modification Project Charge Backs—As an alternate option to close the FM Project Budget gap, the Board seriously studied the proposal to approve such charge backs.  After review and debate at two or more meetings, the Board rejected the proposal by voting to pay for the firebreaks and balcony components of the FM Project as common expenses.  The Board has a legal opinion that shows the Board has the authority to use either payment option.
·         Towing Report—45 tows calendar year to date.  About $200 + to get back your towed vehicle.   All are encouraged to read and follow the Parking/Towing Rules and Regulations posted to the HOA web site.  There should be no confusion about parking in the Defined Common area, under strict conditions, including having the vehicle’s flashing lights on at all times.  The common driveways are also the routes for first responders, and parking times in those areas are restricted and are time-limited.  It is the responsibility of Owners to inform family members, guests, and tenants of Rules and Regulations, and will be held accountable for not doing so, if such non-action results in violations from these persons.
 
Assessment Collection Rule and Regulations (4-21-20)
Posted on Apr 27th, 2020
Assessment collection rules and regulations have been updated (Rev 4-21-2020). Click Here
 
Parking/Towing Rules and Regulations (4-21-20)
Posted on Apr 27th, 2020
  • PARKING/TOWING RULES AND REGULATIONS, approved 04-21-2020: Click Here.       
  • Want to Lease a Parking Space 4-25-20 Click Here.
  • Parking Space License Agreement 4-21-2020 Click Here
OWNER REQUEST FORM TO PARTICIPATE IN PARKING SPACE LICENSE PROGRAM and a Map of the location of the twelve Association-owned parking spaces for lease are also posted. Click Here for request form to participate, Click Here  for Map, Click Here for Parking Space agreement. Please note only parking spot 11 is available at this time. Applications and Parking space agreement must be returned to the Property Manager; Donna@vistapm.com no later than 4:30 pm June 18, 2020.  Because this space has has been previously offered via lottery and was not awarded, and no one on the waiting list has applied, it is now being offered to the highest qualified bidder.  Property manager will notify you if you meet the qualifications. However for those that do not meet the qualifications, if you meet them by no later then June 30th you will still be considered. Property manager will let you know of of bid award decision on June 18th, 2020. Read more  
Read More >>
A Message from the President: James L. Slater
Posted on Apr 2nd, 2020
From James L. Slater, President, Board of Directors:
 
Follow this (link) to the 1-page piece written by Michala Wright, Neighborhood Specialist,  who is the Habitat for Humanity Coordinator for the Neighborhood Revitalization Coalition (NRC), of which your Association is a Partner.
Read More >>
COVID-19 Information & Updates
Posted on Apr 2nd, 2020
Find the latest information and updates regarding COVID-19 here, including the Response Plan and links to the Illinois Department of Public Health and Center for Disease Control.
 
UPDATE: 4/13/20
Residents and Owners:
Please read the new 2-page article from CAI:  “Wearing Face Masks to Limit the Spread of COVID-19,” by Amy Repke.   Use the instructions to make your own face masks for your family.   If you are motivated to go even further, consider creating informal groups, following the example in the article, to help make masks for others in the Association and first responders.  Thank you for helping others help themselves. Jim Slater
Hearing Committee and Special Board Meeting
Posted on Jan 28th, 2020
A Hearing Committee and Special Board Meeting is scheduled for 2/25/2020 at 5:00pm
Regular Board Meeting Dates
Posted on Jan 24th, 2020
To view the Board Meeting schedule for 2020 in English (click here) or in Spanish (click here).
Rules and Regulations for Solar Energy Devices
Posted on Jan 22nd, 2020
RULES AND REGULATIONS FOR SOLAR ENERGY DEVICES
The Rules and Regulations for Solar Energy Devices is a new section.  Use this link to access this stand-alone document:   Click Here   Owners who wish to install a Solar Energy System must complete an Architectural Review Application for Association approval and file it with the Property Manager for review and processing.  Later, when we update the Comprehensive Rules and Regulations, we will incorporate these new Rules.
Revised Rules and Regulations: Registration Forms
Posted on Sep 26th, 2018
The Board of Directors  approved  changes to the  Owner/Resident Registration  Form and the Tenant/Resident  Registration Form on 09/25/2018.  The new revised forms  are available below:
 
1. Homeowner/Resident Rules and Regulations/Registration  Form- (Click here)
2. Tenant/Resident Registration Rules and Regulations/Form- (Click here)

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